The production stage

Sending your file to the publisher

After the paper has been accepted and on the request of the Editor-in-Chief, you should send your paper files to the publisher. You need to prepare:

  • The final manuscript *.tex file by removing the referee option.
  • The figure files as separated files.
  • The .bib file used for BiBteX.
  • Any additional stylefiles needed.
  • The PDF of the final version.

You will receive by e-mail your access codes, which allow you to send these files to the publisher by uploading them at the production online system SAGA

Once you are connected, you should follow the instructions given.

Tables made available in electronic form at the CDS should be prepared according to the conventions indicated above and detailed at; they should be sent to the CDS upon acceptance of the paper, preferably using the submission form proposed on the CDS web site.

Alternatively the tabular material can be sent by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. , or by ftp to

The electronic versions of the tables are systematically checked for their consistency at the CDS, and the author may have to communicate with the CDS about missing descriptions or detected inconsistencies.

PDF files of forthcoming papers

A&A now gives online access to unedited preprint versions of accepted papers several weeks ahead of publication, on authors' consent. This service is free of charge for authors.

The authors' permission is requested by Nestor at the time of submission. This version does not take into account corrections made during copy-editing and production processes.

Online access to PDF versions of forthcoming papers is granted to all A&A subscribers.

Page proofs

For all papers, except Letters, page proofs will be sent to the authors by e-mail (PDF file). Please note that corrections should be restricted to typographical errors; fees for extensive additional changes will be charged to the author. Where absolutely essential, the addition of a "Note added in proof" will be considered and, if accepted, will appear at the end of the paper.

Electronic offprints

The corresponding authors will receive the PDF file of their article at no charge as soon as it is published.

Gold open access

EDP Sciences is in favour of a broad and easy access to all published scientific information. All the articles are published online and made accessible to subscribers as soon as the manuscript has been fully processed and edited. EDP Sciences offers the authors of A&A the possibility of making their papers freely available to all interested readers (subscribers or non subscribers) as soon as they are published (gold open access). The cost of this service is 1500 euros (without VAT) per article. The subscription form is being sent at the proof stage, with the copyright form.